Buyer questions · Documents

Certificate of Analysis and other documents with a supplement order

Every batch Pharma Manufacture releases ships with a Certificate of Analysis, and the batch number and expiry date printed on each pack link it to that certificate. The plant holds GMP-FS-01 and HACCP-01, valid until 17 May 2027, and ISO 22000:2018 MSC-22-1384, valid until 7 January 2029. Packing materials carry an EU Certificate of Conformity and a quality analysis certificate for each batch of material.

All three certificates were issued by BM Certification SIA in Riga, accredited by LATAK under No. S2-564, to SIA Pharma Market Solutions at “Kargo k-1”, Mārupe, Latvia.

What is a Certificate of Analysis (CoA) for a supplement?

It confirms that your batch passed release. Finished tablets, capsules and softgels wait in a quarantine zone until microbiological testing and heavy-metals limit control clear them, and every finished product also passes metal detection. The same release applies to a stock formula in a standard bottle and to a custom softgel; order size does not change it.

How long are batch records and samples kept?

A sample of every finished batch is kept for at least three years. Manufacturing data is stored for 10 years, and records stay on file for at least a year after the batch’s expiry date. If a distributor, a retailer or an authority asks about a pack in two years’ time, the batch number on it leads back to the record and the Certificate of Analysis.

Which documents does the brand prepare itself?

Our documents describe how the product was made. They do not replace the brand’s own steps in its market: placing a supplement on the market is done by the brand owner or the local importer, and in most EU countries that means a notification to the national food authority, filed by the brand or the importer. Pharma Manufacture supplies the batch documents for that file.

The label is the brand’s responsibility too, under Regulation (EU) No 1169/2011 on food information to consumers. Label design help is part of our service, and naming your market early lets us flag what the label will need.

Frequently asked questions

Questions about the Certificate of Analysis and order documents

Does every batch come with a Certificate of Analysis?

Yes. Pharma Manufacture tests every batch in its own laboratory and releases it with a Certificate of Analysis, whatever the order size.

Which certificates does the plant hold?

GMP-FS-01 and HACCP-01, both valid until 17 May 2027, and ISO 22000:2018 MSC-22-1384, valid until 7 January 2029, issued by BM Certification SIA, Riga. Numbers, dates and scans are on the certificates page.

What do the certificates cover?

Manufacturing and packaging of food supplements in tablet, capsule and powder form. That scope is printed on each certificate.

Can I get copies of the certificates for my file?

Yes. Pharma Manufacture publishes the scans on its certificates and manufacturing pages and sends the current PDFs on request.

How can a single pack be traced to its batch?

By the batch number and expiry date printed on the blister and on the carton. They link the pack to its production batch and to its Certificate of Analysis.

Do your documents register the product in my country?

The brand or the local importer registers or notifies the product. Pharma Manufacture supplies the Certificate of Analysis and copies of the plant certificates for that file.